Data privacy statement for candidates

We are glad that you are interested in our company and intend to apply or have already applied for a position with us. Please find below the information concerning processing of your personal data associated with your application.

 

Who is responsible for data processing?

Under the data protection law, the party responsible for data processing, controller according to Article 4 (7) of the European General Data Protection Regulation (GDPR), is:

For Germany:

INEOS Automotive GmbH
Jakob-Degen-Straße 3
71034 Böblingen

automotive.datenschutz@ineos.com

For UK and Rest of World:

INEOS Automotive Limited
Anchor House
15-19 Britten Street
London SW3 3TY

data@ineosgrenadier.com

 

What data do we process and for what purposes?

We process the data that you have sent or intend to send us in your application in order to prove your suitability for the concerned position (or possibly also for other vacant positions with our company) and as part of the application assessment procedure.

 

What is the legal framework for our data procession?

Your personal data is processed as part of this application procedure primarily based on:

For Germany: Article 26 of the German Federal Data Protection Act (BDSG)
For UK: Data Protection Act 2018 (and other legislation)
For Rest of World: Applicable local laws

 

These laws allow processing of the data necessary for an assessment if it would be reasonable to hire the relevant person. If access to the data by INEOS is still necessary after completion of the application procedure, for example, for the purpose of legal proceedings, the data may be processed under Article 6 of the GDPR, especially for protection of our legitimate interests in accordance with Article 6.1(f) of the GDPR. In this case, our interests cover enforcement of our rights or defence against claims.

 

How long is data stored?

In case of a rejection, the applicant’s data will be deleted after 6 months. If needed for legal proceedings, the data will be deleted no later than six months after a legally effective completion of the court proceedings. If we need to store data collected for other reasons (for example, reimbursement of allowable travel expenses), this may be stored according to applicable legal retention periods (but for no more than 10 years). If you agree to the further storage of your personal data, we will retain your data in our talent pool of applicants. Your data will be deleted from this pool within 2 years of receiving it. If you are offered a position as an outcome of the application procedure, your data will be transferred from the database of our applicants to the company’s HR information system.

 

What recipients will receive the data?

We use the services of a specialised software provider for the application procedure. This provider may also access your personal data for system maintenance purposes. We have concluded a so-called order processing agreement with this provider to ensure that data is processed in a permissible manner taking into account the current “General Data Protection Regulation” (GDPR) and other local laws.

Your applicant data will be reviewed by the HR department after your application is received. Then short-listed applications will be transmitted to the management responsible inside our organisation for the departments where the respective positions are vacant; moreover, the managing director may get insight into the data. Then the procedure is coordinated further. Generally, your data can be accessed within our organisation only by the persons who need to know it for proper procession of the received applications.

 

Where is the data processed?

The data is only processed in data centres within the European Union or the UK.

 

Your rights as the “data subject”

You have the right to obtain information about your personal data processed by us. A request for information must be sent in writing to the e-mail address given. You also have the right to rectify or to erase or to restrict procession of your data to an extent legally allowed.

Moreover, you have the right to object against procession of your data to an extent permitted by law. The same can be said about the right to data portability.

 

Our Data Protection Officer

We have appointed in our company a Data Protection Officer who can be contacted at:

For Germany:

INEOS Automotive GmbH
Datenschutzbeauftragte
Jakob-Degen-Straße 3
71034 Böblingen

automotive.datenschutz@ineos.com

For UK and Rest of World:

INEOS Automotive Limited
Anchor House
15-19 Britten Street
London SW3 3TY

data@ineosgrenadier.com

 

Right to complain

You have the right to lodge a complaint to a data protection supervisory authority concerning how your personal data is processed by us. Before you make use of your right to complain to a supervisory authority, we would ask you to initially contact us through our contact e-mail set out above.